PDF Report Configuration

This feature allows Portal Admin or Manager user roles to configure PDF reports. Please contact support@sitecapture.com to turn this feature on. 

1. In the web app, go to Admin>Reports.

2. Existing pre-configured reports are displayed under reports and can be copied, edited, or deleted. Click on the pencil edit icon to edit a report or click on the 3 circles to copy or delete the report. 

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3. To create your own configured report, click on "New Report".  Screen_Shot_2022-02-03_at_2.24.27_PM.png

4. On the left, you will see a menu with categories that you can click on to jump to each section. 

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5. Branding:

  • Company Logo: Customize the logo size (small, medium, large), logo position (left, center, right), and file name when downloading the report. 
  • File Name: This is the name for the report file when you download it. 

    Available variables: {displayLine1}, {displayLine2}, {displayLine3}, {displayLine4}, {displayLine5}, {status}, {templateName}, {reportTitle}, {date}, {time}

    e.g. My_report_{displayLine1}-{date} 
  • Color: Set colors to section titles and borders by using any browser supported color name or hex value. Click on the links to get color names or hex values.

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6. Header: 

  • Report Title: Check the box for show custom report title if you want to have something of your choosing and select the position. It will appear above the display lines which are set in the template editor. 
  • Display Info: The display image and display lines are set in the template editor. The image can be set to small, medium, or large. You can choose if you want to show the display lines and which ones. The display lines can be shown next to the image if you check that box. 
  • Table of Contents: Check this box if you would like to add this to the beginning of the report. This will add hyperlinks to the section headers. Screen_Shot_2022-02-03_at_2.55.59_PM.png

 

7. Body

You have several options for your report layout.

Sections Fields Layout, select from:  None, One Column or Two column. 

For Show Empty Sections and Show Empty Field Groups: uncheck to hide sections and fields with no content.

Item Fields Layout, select from: None, One Column, Two Column, Table or Configured Line Item Table. This layout only applies if you are using dynamic items in your template. 

Field Options: Check to hide or show field comments, timestamps, and place long text into footnotes.

Select Show photo fields if you want see these in your report. If unchecked, photos will still appear in the photo section. 

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Figure 7-1: Choose the layout for your report

🚨Only select Configured line item table if you already have report columns configured. This layout comes with its own set of options to Select report columns, Group by (service category or field group), Show items subtotals, Show total for all items, and Truncate table data

 

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Figure 7-2: Configured Line Item Table Options

When you click the Select report columns... button (see Figure 7-2), you'll see a list of your configured report columns (read about how to set them up here). Choose the ones you want in your report.

 

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Figure 7-3: Choose report columns to display in the Configured Line Item Table

 

8. Photos

You have several Photo layout options for your photos, depending on the Section fields layout you've chosen.

A One Column Layout can display a field and its photos together. Choose between:

  • inline  
  • inline square thumbnails  - note: portrait and landscape photos will be cropped.

Set Inline photos per field to limit how many photos per field to display. Check 30/70 offset for inline photos if you've chosen this option in the Body (see Figure 7-1).

🚨Due to the small size of the inline photos, some options such as metadata and captions are unavailable.

 

With both the One and Two Column layouts, you have the following options

  • 4 photos per page 
  • 4 photos per page after each section 
  • 4 photos per page, with hi-res photos 1 per page
  • 6 photos per page

⚠️ To display hi-res photos, make sure the photo resolution is set to Hi Res on the field in the template editor.

 

Photo Options: Check to display timestamps, owner, metadata, location, and captions.

Photo Compression: Turning ON may reduce the size of your report.

 

⚠️ Compression is not applied to hi-res or inline photos. 

 

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Figure 8-1: Photo layout options

 

9. Footer

  • Paging: This will add page numbers at the bottom of each page.
  • Creation Date: This will show the report creation date at the bottom of each page. (e.g., Report Created: 02/03/2022)

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10. Advanced:

  • Specify Sections: Select from show all sections, show first section only, or show specific sections only. The section field keys can be found in your template. 
  • Exclude Fields by Key: If you want certain fields to be excluded from the report, enter the comma separated field keys which are found in your template. (e.g., fieldkey_1, fieldkey_2)

    ⚠️ Photos attached to excluded fields will still appear in your report.

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11. When you are finished configuring your report, enter a name, select "Enabled", and click "Save". 

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12. The report will now show up in your list of reports, where you can edit, copy, or delete them. 

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13. To test out your report, go to a project and click on the report icon. Your new report will now show up in the drop down under select report. Click "Get Report" to see your new configured report. Please refer to our guide here on how to generate a report. 

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14. . This is an example of what a configured report looks like when using services, items, and estimating. 

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